My (Almost) Paperless office
Your’re looking at my office.
Sure, I have a craft room where I can sit and make things and print out lets of templates.
And I have a “home” office with a desk, lamp and drawers I could fill up with files.
And I have built-in shelves everywhere that I could fill up with papers and files and even more files.
One of the things that amazes my friends is that I don’t have piles of “stuff” all over the house. In fact, whenever I travel around the country, it’s just a Blackberry, IPOD (for entertainment), a journal (this Hermes one was a gift from a friend) and a very lightweight mini Sony Vaio computer.
I keep one binder at home that are archives of press clips and one of my bookshelves is full of all my books and products I’ve created over the years.
And here’s how I keep a paperless office:
1. #1 preferred form of communication: email. Word docs, PDFs, powerpoints, etc. Whatever is paperpless. I create PDFs of my speeches and even email them ahead of time to venue locations so they can be electronically loaded. No fuel waste shipping, too!
2. All my important documents are scanned and stored as digital files on CDs. I have a stack of about 6 CDs in a desk drawer that would otherwise be a file cabinet full of papers.
3. I keep an efax account and “fax” myself documents that are emailed to my account for safe keeping. Efax is free, so check it out!
4. And I always “return to sender” all the unwanted junk mail. They pay the return postage!